Annual Meeting of Bainbridge Parish Council, Tuesday 7th July 2020 at 7.00 pm in Bainbridge Village Hall.

BAINBRIDGE PARISH COUNCIL

CLERK:  Mrs Karen Prudden

Coatie, Bainbridge, Leyburn, North Yorkshire, DL8 3EF

Telephone:  01969 650706

E-mail: karenprudden@yahoo.co.uk          

Dear Councillor

You are summoned to attend the next Annual Meeting of Bainbridge Parish Council, to be held on Tuesday 7th July 2020 at 7.00 pm in Bainbridge Village Hall.

A G E N D A

  1. Reminder by the Chairman of the Council’s expectations for the audio or visual recording of the meeting.
  2. Election of the Parish Council Chairman/Vice-Chairman

2.1 Declaration of Acceptance of Office – to be completed at the meeting

2.2 Members’ Declaration of Interest Forms – to be completed within 28 days

  1. Apologies for Absence

To receive apologies and approve the reasons for absence.

  1. Declarations of Interest

To receive any declarations of interest not already declared under the Council’s Code of Conduct or members Register of Disclosable Pecuniary Interests.

  1. Minutes of the Last Meeting

To confirm the Minutes the Meeting held on 3rd March 2020 as a true and correct record and to sign them as such.

  1. Ongoing Matters

To receive information on the following ongoing issues and decide further action where necessary:-

6.1 To agree to re-arrange the meeting with Rishi Sunak MP to early 2021.

6.2 To agree to re-arrange the meeting re flooding behind the Rose & Crown

6.3 To discuss the outcome of the meeting with Ian Beighton regarding the layout and parking situation near the Village Hall and to agree to the way forward.

6.4 To receive the response to the letter to YDNPA re membership.

6.5 To receive the response from the YDNPA regarding the condition of the Stake Road from Marsett.

6.6 To note the letter issued to YDNPA re Dark Skies Status

  1. Planning Applications

To Consider and Decide upon Planning Applications:-

7.1   R/52/117C – Field Gate Farm, Bainbridge – Full Planning Permission for the erection of an agricultural building – Not Yet Decided

  1. Planning Decisions

To Receive Decisions/Information Relating to Recent Planning Applications

  1. Highways Matters

9.1   To consider the Safer Roads Fund proposals and decide upon a response to the consultation.

  1. Financial Matters

10.1 To approve the following accounts for payment:

> Wensleydale Storage Solutions – £7.20 – Shredding

> J M Reynolds – £50 – Internal Audit

> RDC Pest Control – £143.26 – Rat Control

> Coatie Barn Admin – £40 – Work for grave reservations for Mr & Mrs C Whitehead

> YLCA – £48 – New Clerk’s Induction Training

> John Banks – £200 – Grass Cutting at the Cemetery – 5th & 22nd May

10.2 To note the following payments made during lock-down:

> K Prudden – £351.86 – 30.4.20 – March (£143.95) & April (£149.63) Salary

> M & G Hire – £150.00 – 30.4.20 – Clearance of spoil from Cemetery

> John Banks – £100.00 – 30.4.20 – Grass Cutting in Cemetery

> YLCA – £207.00 – 30.4.20 –

> HMRC – £35.80 – 30.4.20 – PAYE

> Came & Company – £360.95 – 30.4.20 – Annual Insurance Policy renewed 1.6.20

> John Ogborne – £39.00 – 30.4.20 – Renewal of domain name for website for two years

> O’Reilly Accountants – £102.00 – 30.4.20 – PAYE admin charge for year

> Richmondshire District Council – £204.36 – 30.4.20 – Maintenance inspection of play equipment

> Gillian Harrison – £187.03 – 29.04.20 – April Salary

> Gillian Harrison – £187.03 – 29.05.20 – May Salary

 

10.3 To note the following income received:-

> 6.4.20 – Village Green Donation Boxes – £504.84

> 15.4.20 – Refund for Caretaker for Previous Year – £371.88

> 28.4.20 – Richmondshire District Council – £6.510.00 – Precept

> 1.6.20 – Bank Interest – £2.55

> 29.6.20 – Mr C Whitehead – £110.00 – Grave Reservations

> 29.6.20 – Richard Sanderson – £785.00 – Funeral fees for Alex Lambert & Deryck Spence

> 29.6.20 – Pickard & Son – £55.00 – Memorial for Joyce Broom

> 29.6.20 – Richard Sanderson – £730.00 – Funeral Fees for Isabel Robinson

> 29.6.20 – Village Green Donation Boxes – £136.47

10.4 To receive the latest bank balances and sign statements

10.5 Agree and sign the Certificate of Exemption where gross income or expenditure did not exceed £25,000 in the year ended 31st March 2020

10.6 Annual Governance Statement

To consider the statements from Section 1 of the Annual Governance Statement and confirm, where appropriate

10.7 Presentation of the Accounts for the Year 2019/2020

To consider/approve the Accounts presented for 2019/2020 and agree and sign the Accounting Statements 2019/2020

10.8 To receive a report from the Council’s recent internal audit control exercise

10.9 To discuss the purchase of a laptop for use by the Clerk

10.10 To discuss the annual payment of the lease for the Turner Seat

10.11 To consider the proposal to change banks

  1. Correspondence

To consider the following correspondence received and decide action where necessary:-

11.1 New Model Code of Conduct for Local Councils

11.2 AJ1 Project Road Safety Fund

  1. Employment Matters

12.1 To resolve to exclude members of the public and press under the Public Bodies (Admissions to Meetings) Act 1960 due to the nature of the following business to be transacted being prejudicial to the public interest.

12.2 To confirm the appointment of the new Clerk, salary, contract of employment and job description.

  1. Cemetery

13.1 To receive the Annual Report of the Cemetery for 2019-2020

13.2 To receive information on the progress of maintenance issues and agree any further action.

  1. Children’s Play Area & Village Green Donation Boxes

14.1 To receive information on the work to replace posts and chains around the play area

14.2 To receive information on the proposal to repair the track beside the play area

14.3 To consider any issues relating to safety of the play equipment

14.4 To discuss the re-location of the donation box in the play area

  1. Agenda Items

To notify the clerk of matters for inclusion on the Agenda for the next meeting.

  1. Date of Next Meeting

To confirm the date of the next meeting.