the Annual Residents & Council Meetings 28th May 21


CLERK: Mrs Karen Prudden
Coatie, Bainbridge, Leyburn, North Yorkshire, DL8 3EF
Telephone: 01969 650706

Dear Councillor

You are summoned to attend the Annual Residents Meeting for the Parish of Bainbridge, starting at 6.30 pm, and the Annual Meeting of Bainbridge Parish Council, starting at 7.00 pm, both to be held on Tuesday 18th May 2021 at Bainbridge Village Hall.

Members of the public wishing to attend this meeting should contact the Clerk in advance to ensure that Covid-secure measures are adhered to.

When attending the meeting, social distancing must be maintained at all times. Hand sanitiser will be available upon entry to the Hall and you will be asked to handle only your own chair and paperwork. Face masks may be worn but are not compulsory.



Reminder by the Chairman of the Council’s expectations for the audio or visual recording of the meeting.

1. Minutes
To consider and approve the Minutes of the Annual Residents Meeting held on Wednesday 7th May 2019 (no Annual Meeting held in 2020 due to Covid)

2. Matters Arising from the Minutes of the 2019 Meeting and Other Issues of Concern to Residents

3. Chairman’s Review of the Year
To receive the Chairman’s review of the year 2020/21

4. Date of Next Meeting
The next Annual Residents Meeting is planned to take place on Tuesday 3rd May 2022.


1. Election of the Parish Council Chairman/Vice-Chairman
2.1. Declaration of Acceptance of Office – to be completed at the meeting
2.2. Members’ Declaration of Interest Forms – to be completed within 28 days

2. Apologies for Absence
To receive apologies and approve the reasons for absence.

3. Declarations of Interest
To receive any declarations of interest not already declared under the Council’s Code of Conduct or members Register of Disclosable Pecuniary Interests.

4. Minutes of the Last Meeting
To confirm the Minutes of the Meeting held on 2nd March 2021 as a true and correct record and to sign them as such.

5. Ongoing Matters
To receive information on the following ongoing issues and decide further action where necessary:-

5.1. To receive an update on the Appleby Horse Fair 2021 and re-arrangement of the meeting with Rishi Sunak MP.
5.2. To receive an update on the proposal to improve the area around the Stocks and place an information board.
5.3. To receive an update on the project to create a new pathway beside Riverdale
5.4. To receive an update on the proposal to re-surface/repair the track to the toilets
5.5. To receive an update on the situation regarding dog fouling in Bainbridge

6. Planning Applications
To Consider Planning Applications:-
None received.

7. Planning Decisions
To Receive Decisions/Information Relating to Recent Planning Applications
7.1 R/52/238 – Land to the Rear of the Rose & Crown, Bainbridge – FPP for the erection of two 2-bedroom and three 3-bedroom dwellings with associated parking and access road – Approved. To consider the response from YDNPA to
the Council’s request to send a representative to explain the judgement.

8. Highways Matters
8.1 To receive an update on the revised road markings near the Village Hall
8.2 To receive an update on the incorrect road markings at Busk and re-surfacing of Blean lane
8.3 To receive an update on the issue of motorcycles in the village
8.4 To receive an update on the situation in Busk with ‘No Through Road’ sign

9. Financial Matters
9.1. To approve the following accounts for payment:

➢ Mrs R Cloughton – £500 – Transfer of Grant (paid)
➢ Mrs K Prudden – £195.86 – Clerk’s Salary for March (paid)
➢ Mrs K Prudden – £44.00 – Work relating to the funeral for A Chambers
➢ P Metcalfe & Sons – £280.00 – Grave Digging for A Chambers funeral
➢ Yorkshire Dales Accountancy – £84.00 – Payroll processing 1.20.20 – 31.3.21
➢ YLCA – £210 – Membership 1.4.21 – 31.3.21
➢ Mrs K Prudden – £221.86 – Clerk’s Salary for April (inc WFH allowance) (paid)
➢ Came & Co – £1,227.95 – Renewal of Insurance Policy
➢ Mrs K Prudden – £14.39 – Zoom Licence for April (now cancelled)
➢ HMRC – £34.80 – Outstanding PAYE from 2020
➢ RDC – £158.64 – Play Park Inspection Costs Apr 20-March 21

10.2 To acknowledge the following income:-

➢ Sanderson & Co – £365.00 – Fees for Burial – Miss J Paley

9.3. To receive the latest bank balances and sign statements

9.4. Agree and sign the Certificate of Exemption where gross income or expenditure did not exceed £25,000 in the year ended 31st March 2021

9.5. Annual Governance Statement
To consider the statements from Section 1 of the Annual Governance Statement and confirm, where appropriate

10.6 Presentation of the Accounts for the Year 2020/2021
To consider/approve the Accounts presented for 2020/2021 and agree and sign the Accounting Statements 2020/2021

10.7 To receive a report from the Council’s recent internal audit control exercise

10.8 To receive an update on the purchase of a laptop for use by the Clerk

10.9 To receive an update on the change of banks

10. Correspondence
To consider the following correspondence received and decide action where necessary:-

10.1. Richmondshire Environment & Climate Action Partnership Group
10.2. Proposal for the removal of Pay Phones
10.3. To adopt the new Code of Conduct
10.4. To confirm the renewal of the Parish Council Insurance Policy
10.5. To consider a request from a resident to establish areas of village green in Stalling Busk
10.6. To receive an email from a Bainbridge resident regarding parking and road markings in the village
10.7. To receive email correspondence regarding the Environment & Climate Emergency group and ‘No Mow May’.
10.8. To receive an email from a resident regarding speeding at Scott Hill
10.9. To consider the appointment of a press representative to report on meetings
10.10. To consider applications for funding for streetlights and play equipment

11. Children’s Play Area & Village Green Donation Boxes
11.1 To receive an update on the work to replace posts and chains around the play area
11.2 To receive an update following a meeting with the Council inspector and the current position in respect of necessary repairs
11.3 To acknowledge the work to repair benches in the village of Bainbridge
11.4 To receive an update on insuring the village mower

12. Cemetery
12.1 To receive the annual report from the Cemetery Superintendent
12.2 To receive information on the progress of maintenance issues and agree any further action – Repair to Boundary Wall; New lock on Sexton’s Shed and Re- painting of boundary railings
12.3 To discuss arrangements for a public meeting regarding an extension to the Cemetery

13. Agenda Items
To notify the Clerk of matters for inclusion on the Agenda for the next meeting.

14. Date of Next Meeting
To confirm the date and venue of the next meeting.