Bainbridge Parish Council – Annual Meeting
To members of the Parish Council you are hereby summonsed to attend the Meeting of the Bainbridge Parish Council to be held on Wednesday 2nd May 2018, at 7.00 pm in Sycamore Hall, Bainbridge for the purposes of transacting the business on the following Agenda.
AGENDA
A. Election of Parish Council Chairman/Vice-Chairman

1 Consideration of Apologies for Absence

2 Minutes of the Parish Council meeting held on
To approve and sign the minutes of the meeting held on 7th March 2018. (Copy sent out via e-mail)

3 Declaration of interest. (declarations need to be re-stated for the minutes even if an interest has been declared in the register)

4 Clerk’s report on actions taken for the period 8th March 2018 to 22nd April 2018 and Ongoing /new Village issues

5. To consider any items relating to Highways

B. Financial Matters

B.1 Internal Audit
Action to appoint Jo Reynolds as internal auditor

B.2 Agree and sign the certificate of Exemption where gross income or expenditure did not exceed £25,000 in the year of account ended 31 March 2018

B.3
Annual Governance Statement
Action To consider the statements from section 1 of the Annual Governance Statement and confirm where appropriate

B.4 Presentation of the accounts for the year 2017/2018
Action to consider /approve the accounts presented for 2017/2018 and agree and sign Accounting statements 2017/18

C. Annual Reviews
C.1 Insurance
Action to confirm the insurance renewal

C.2

Procedural Documents
Action: To review the following documents and approve any changes needed: –
Standing Orders
Financial Regulations
Financial Risk Assessment
H&S Risk Assessments

6.2
Payments/Purchases/Income –
Action: to authorize the following payments:
1. Yorkshire Local Councils Associations annual membership fee – £200
2. Roger Duvall Parish Caretaker fees – No invoices submitted yet
3. RDC – Play park maintenance checks £175.97
4. O’Reilly £104.40 – Annual Payroll work
5. Approval of Annual Insurance payment to Came and Company

7. Planning
7.1 New Planning applications to consider
None

8. Cemetery
To receive accounts/Report for the year April 2017 to March 2018

8.1 Children’s Play Area
Standing Item

8.2
Village Green
Standing item

8.3 Parish Caretaker – Standing Item
Roger to update the meeting on the work list set for April
Bainbridge Notice Board is leaking
Worton Notice Board is leaking
Tree – near phone box in Bainbridge
Lock for Sexton’s hut at the cemetery
Assess the road to Carperly Green
Replace a damaged post on Bainbridge village Green (TT has a spare)
New work allocation for Roger – May/June 2018

9
Correspondence Received
• Data Protection – New regulations
10 Items for next meeting agenda

11 Date of next meeting.
Wednesday 4th July 2018, 7.00 pm. Sycamore Hall, Bainbridge

Signed Parish Clerk:……Gillian Harrison …………………………………………..Date:………26th April 2018……
MEMBERS OF THE PUBLIC ARE WELCOME TO ATTEND PARISH COUNCIL MEETINGS AND MAY SPEAK AT THE DISCRETION OF THE CHAIRMAN